Travel Reimbursement Process
Technicians and managers who participate in the Florida Maintenance Training
Program (FMTP) and travel more than 50 miles one way from their home
property to attend classes are eligible for reimbursement of meals and
lodging.
We have contracted with several hotels for the “Direct Billing” process. The
agency must reference the Florida Maintenance
Training Program and/or the University of South Florida when making room
reservations. The hotels will directly invoice the
University. Travelers will no longer be required to pay for lodging
upfront.
Hotel procedures:
Listed below are the requirements that MUST be met for direct payment
on hotel rooms. Failure to do so will result in you or your agency being
billed for lodging. This billing is not reimbursable.
PARTICIPANTS MUST USE THE DIRECT BILL
HOTEL. Non-direct bill hotels will not be reimbursed.
Reference the FMTP and/or USF when room reservations are made.
All cancellations must be done three days prior to check in.
Room “no shows” will be charged to you or your agency.
Participants must sign in for each day they are in training (a four day
class will require four sign in sheets from the instructor). The agency will
be billed for lodging when signatures are missing.
The direct bill program will pay for lodging only. Travelers are responsible
for incidentals (room service, movies, etc.).
Meals cannot be charged to a room.
Contact Vicki Zambito (813-974-9763) if you find the hotel to be
unacceptable or sold out.
Meal reimbursement:
1. Fax the completed reimbursement request form
(use as your master form), and the -0- balance hotel receipt to the
attention of Vicki Zambito.
2. Your request will be submitted to CUTR’s travel department for voucher
preparation.
3. A completed voucher will be e-mailed to the agency representative for the
traveler’s original signature.
4. Mail the voucher with traveler’s original
signature to Vicki. Meal receipts are not required.
The traveler will be reimbursed at the State of Florida rate. A check will
be mailed to the traveler at the agency’s address.
Mail to: Vicki Zambito
USF/CUTR
4202 E. Fowler Ave., CUT100
Tampa, FL 33620
